Ardsley Parks and Recreation
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Facility and Field Reservation
Field/Facility Reservations: Reservations are open to all Village of Ardsley residents and non-residents on a first-come, first-serve basis. To reserve field or facility space, you must do so on the Ardsley’s MyRec System. Click here to reserve a space.
FEES: Fees are charged for field and facility reservations on an hourly rate. To see a list of the fees, please click here. You may submit payment for registration online via credit card, check or cash. Checks must be dropped at the Thelma Zimmer-William Van Dorn Youth and Community Center at 18 Center Street, Ardsley, NY 10502. All checks should be made payable to the Village of Ardsley. All cash payments must be dropped off at Village of Ardsley Village Hall located at 507 Ashford Avenue, Ardsley NY 10502. The preferred method of payments are credit card and check.
An additional $20 service charge will be imposed on checks that are returned for insufficient funds.
Reservations of the Thelma Zimmer-William Van Dorn Youth and Community Center also require payment of a refundable damage deposit in the amount of $250. The Parks and Recreation Department reserves the right to keep all or a portion of the damage deposit depending on the condition of the space following the reservation.
The deadline to submit a request for a space is a week prior to the date of the reservation. Any requests submitted less than one week prior may be denied on the grounds of an untimely submission at the discretion of the Recreation Department.
Please refer to the Priority of Facility Allocation Policy for the Village’s policy on the allocation of public field and facility space.
The request to reserve the space will then go to the Recreation Department for review and approval/denial. A decision and an invoice with balances due will be sent to the requestor via email to the email address in our recreation system.
Any outstanding balance must be paid either by credit card or check two business days prior to the reservation date or risk having the reservation declined on the grounds of an untimely payment. Any declined reservations will result in the facility being opened back up for reservations.
REFUNDS: A full refund is granted if a field or facility is unusable to due to weather. If the Parks and Recreation Department cancels pursuant to the Priority of Facility Allocation Policy, a full refund will be given. You must request facility reservation cancellation at least one week prior to the reservation date to get a full refund. Refunds and/or account credits will be considered after this point at the discretion of the Recreation Department.
INSURANCE: The Village of Ardsley maintains a standard liability policy that does not cover medical costs for anyone injured during the normal course of participation in any Recreation Department program or facility. All persons participate at their own risk. Therefore, it is highly recommended that parents and adults obtain such insurance to protect themselves or their children.